Info Source

Sources of Federal Government and Employee Information

Farm Credit Canada (FCC)

Introduction to Info Source

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction to Info Source: Sources of Federal Government and Employee Information and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

FCC reports to Parliament through the Minister of Agriculture and Agri-Food.

To better understand FCC, read about its history, including its legislative foundation.

Responsibilities

Read about FCC’s mandate and responsibilities.

Institutional Functions, Programs and Activities

FUNCTION - FCC FINANCING

The corporation provides financing to Canadian primary producers. This includes operations of all sizes and producers of all ages. FCC provides financing to agribusiness and agri-food operations, such as suppliers and processors that serve primary producers. A healthy value chain provides producers with stable purchasing and selling options.

Program – Producer, agribusiness and agri-food financing

FCC provides access to capital, which allows producers and agribusinesses to adopt innovative practices and business models that enable them to expand, lower their production costs, develop new products and compete in global markets. FCC ensures access to capital by providing a wide range of financial and business products and services tailored to the industry’s unique needs.

Credit Policy

Description: Policy directives, rulings and reports on FCC's credit policy.
Document Types: Correspondence; guidelines; eligibility; purposes; amount, terms and conditions of loans; interest rates; forms and procedures; loan monitoring; customer support strategy.
Record Number: FCC LOM 100 04/05

Valuation and Environmental Risk

Description: Correspondence and information on valuation support services for FCC program operations. Valuation and Environmental Risk prepares and publishes the Farmland Values Report annually.
Document Types: Aerial photographs, valuations, sales research, land values.
Record Number: FCC VAL 100 04/05

Financing

Description: Information on policy, rulings, identification, insurance, forms and procedures, statements, repayment ability, security and liaison related to applying for financing under the Farm Credit Canada Act.
Document Types: Correspondence; policy; fire insurance; new loan documentation; agreements, declarations, collateral security; liaison.
Record Number: FCC OPS 100 13/14

Loan and Lease Administration

Description: Information on policy, rulings, fire insurance, forms and procedures, disbursements, notices, statements, security, legal opinions, suspense and liaison related to the administration of loans under the Farm Credit Canada Act.
Document Types: Correspondence; policy; fire insurance; new loan documentation; Commodity based loans; Shared Risk Mortgage loans; retained funds; installment notices; activity statements; retired and assumed loan documentation; collateral security; partial interest, surface leases and easements; legal opinions; suspense funds disbursements; liaison.
Record Number: FCC ADM 090

  • Loan Applications - Client Files

Description: This bank contains information relating to individuals who apply for loans under the Farm Credit Canada Act and information relating to individuals who applied for loans under the Farm Credit Corporation Act, the Farm Credit Act and the Farm Syndicates Credit Act. The information consists of loan application forms, financial statements, farm appraisal reports, personal income and other client profile information, client appeals, copies of correspondence relating to the repayment and ongoing administration of FCCA, FCA and FSCA loans and related legal documentation.
Class of Individuals: Farmers who apply for loans under FCCA and those who applied for loans under FCA and FSCA.
Purpose: The purpose of this bank is to determine eligibility for loans and the administration of loans.
Consistent Uses: Information in this bank is used for statistical purposes, monitoring, loan renewals, collection and recovery administration and Loan Review Board and Farm Debt Review Board hearings.
Retention and Disposal Standards: Records on approved loans are retained for a maximum period of 32 years, or two years from the date the loan is fully repaid, whichever is the lesser period, and then destroyed. Files for aborted/cancelled loans, or withdrawn/rejected applications are kept a maximum of two years from date of such action and then destroyed.
RDA Number: 97/027
Related Record Number: FCC ADM 090
TBS Registration: 003937
Bank Number: FCC PPU 005

  • Loan and Lease Administration - Client Files

Description: This bank contains information relating to farmers who have loans under the Farm Credit Canada Act, the Farm Credit Corporation Act, the Farm Credit Act and the Farm Syndicates Credit Act and farmers who lease property from FCC. The information consists of loan documentation, loan assumptions, loan renewals, financial statements and arrangements, leases, property management and administration, legal documentation and copies of correspondence relating to the ongoing administration of FCCA, FCA and FSCA loans and FCC properties.
Class of Individuals: Farmers who have loans under FCCA, FCA and FSCA and tenants of FCC properties.
Purpose: The purpose of this bank is to administer and monitor client loans and FCC properties.
Consistent Uses: Information in this bank is used for statistical purposes, monitoring, renewals, collections and legal recovery actions, Loan Review Board and Farm Debt Mediation hearings and the general administration of loan accounts and properties.
Retention and Disposal Standards: Records on approved loans are retained for a maximum period of 32 years, or two years from the date the loan is fully repaid, whichever is the lesser period, and then destroyed. Files for aborted/cancelled loans, or withdrawn/rejected applications are kept a maximum of two years from date of such action and then destroyed.
RDA Number: 97/027
Related Record Number: FCC ADM 090
TBS Registration: 003006
Bank Number: FCC PPU 010

Collections and Recovery

Description: Information on collection matters including policies, directives, rulings, reports, instructions, legal procedures, statistics, taxes, acquisition and disposition of property, analyses, estimates.
Document Types: Policies; correspondence; collection procedures; taxes on security; arrears reports; foreclosures, power of sale and quit claims; bankruptcies; legal action reports; recovery action summaries; forecasts of losses.
Record Number: FCC ADM 105

Program - FCC Insurance

FCC insurance offers credit life and accident insurance to protect customers, their businesses and their families.

FCC Insurance (formerly Agri-Assurances)

Description: Insurance coverage program for FCC customers. Life insurance studies, tenders, operations, rulings, interpretations, reports and claims, sales program and policy.
Document Types: Applications for Loan Insurance; products offered; general correspondence; life insurance reports; outstanding claims.
Record Number: FCC LifeIns 100 04/05

Program - FCC Ventures

FCC Ventures is the corporation’s venture capital business line. It is focused on addressing the need for alternative financing in the agriculture industry.

Administration of Venture Capital

Description: Correspondence, policy, procedures and records related to the disbursement and monitoring of funds where there is an investment or venture capital factor.
Document Types: Enquiries; submission and authorization procedures; policy and procedures on superseding and supplementary proposals; disbursements; monitoring of investments.
Record Number: FCC Ventures 100 04/05

FUNCTION – TOOLS AND RESOURCES

FCC provides tools and services to help our customers make sound business decisions and experience greater success. This includes specialized management software, calculators, tip sheets, templates and reports.

Program – FCC Management Software

FCC Management Software is focused on developing, promoting and improving farm management software for Canadian agriculture industry.  

FCC Management Software (formerly AgExpert)

Description: Correspondence, policy, procedures and records related to the development and publishing of agricultural management software for farmers, ranchers and agricultural producers. Information on customers and potential customers.
Document Types: Agricultural/farming accounting, production, planning, analysis information.
Record Number: FCC AgEx 100 04/05

 

FUNCTION – FCC KNOWLEDGE SUITE

FCC recognizes that knowledge is key to the future success of Canadian agriculture. FCC provides workshops, publications and learning forums as educational offerings to the industry and encourages knowledge sharing internally and externally.

Program - FCC Events

FCC offers free events tailored for anyone involved with Canadian agriculture. Events include webinars, workshops, software training, annual FCC forums and more.

FCC Learning (formerly AgriSuccess)

Description: Correspondence, policy, procedures and records related to the development of education, training and tools for individuals involved in agriculture. Participant lists.
Document Types: Workshop and seminar information; presenters; participant lists; business planning award program; publications; FCC partners.
Record Number: FCC BusServ 100 04/05

Program - Research

FCC monitors a number of important factors that influence the long-term prospects of each agriculture and ag-related sector, including asset values, farm debt and trade.

Agricultural Statistics and Economics

Description: Statistical data, reports, forecasts, trends, related correspondence.
Document Types: Agricultural statistics and economics; economic and market outlook; interest rate trends; farm product prices; farm income and costs; forecasting on FCC lending; financial markets; financial instruments; quota values.
Record Number: FCC ADM 045

Research

Description: Research reports, studies, data and correspondence.
Document Types: Research projects; farm financial surveys; surveys - financial conditions; loan risk analysis; farm management initiatives.
Record Number: FCC ADM 050

FUNCTION – DELIVERY OF PROGRAMS FOR THE GOVERNMENT OF CANADA

Program – Hog Indusry Loan Loss Reserve Program

The Hog Industry Loan Loss Reserve Program (HILLRP) is aimed at assisting viable hog operations with their short term liquidity pressures by providing long term loans. The program will reduce lenders' exposure to risk by sharing the risk of long term loans with the Government of Canada, thereby encouraging these lenders to extend credit and facilitate debt restructuring.

Hog Industry Loan Loss Reserve Program (HILLRP) administration
Description: Includes records to assist the pork industry to deal with immediate short-term cash-flow pressures. It was designed to increase access to credit for eligible producers currently producing hogs in Canada and who could provide a business plan which demonstrated that the business was or could be viable and had a reasonable prospect of repaying the loan. The loans to an eligible hog producer are based on a credible business plan and the size of operation from recent production and sales records. The Government of Canada shares the risk with financial institutions, including Farm Credit Canada, in consolidating short-term debt into long term loans to these eligible hog producers. Farm Credit Canada processes the loan applications but the records belong to Agriculture and AgriFood Canada
Note: The application deadline for producers was March 26, 2010, however reserves are in place until 2025.
Document Types: Forms, loan account statements, proof of loan disbursements, proof of collection activities, copies of legal documents relating to collection activities and invoices.
Record Number: FCC GovPrograms 100

INTERNAL SERVICES

Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisition Services

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications Services

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management Services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Information Management Services

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and Oversight Services

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

Travel and Other Administrative Services

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Classes of Personal Information

In the course of conducting the programs and activities of Farm Credit Canada, personal information may be acquired that is not held in any specific information bank. Rather, it exists in fragmented form throughout other records. This information is retrievable only if specifics are provided concerning the subject matter and related functional activity of the Corporation. This information is retained for the same period of time as the related subject information and is disposed of according to the appropriate record schedules. 

MANUALS

FCC currently has no manuals used by employees when carrying out programs or activities that affect the general public. 

ADDITIONAL INFORMATION

Additional information on access procedures under the provisions of the Access to Information Act and the Privacy Act is available here.

Each requests made to the Farm Credit Canada under the Access to Information Act, must be accompanied by an application fee of $5.00, cheque or money order made payable to Farm Credit Canada.

The Government of Canada encourages the release of information through requests outside of the ATIP process. You may wish to consult Farm Credit Canada’s completed Access to Information summaries and Open Government website.  

For additional information about the programs and activities of Farm Credit Canada, please contact:

Farm Credit Canada

Attn: Privacy Officer
1800 Hamilton Street
P. O. Box 4320
Regina, Saskatchewan S4P 4L3

Telephone: 306-780-8668
Fax: 306-780-6704
Email: Privacy@fcc-fac.ca

Reading Room

In accordance with the Access to Information Act and Privacy Act, an area on the premises will be made available should the applicant wish to review materials on site. The address is:

Farm Credit Canada

1800 Hamilton Street
Regina, Saskatchewan

General Inquiries

1-888-332-3301