Position title: Administrative Assistant, Facilities and Administration (13-month term)
Location: Regina, Saskatchewan
Closing date: Friday, January 04, 2013
Division: Human Resources
Language requirement: English
Attention to detail required
Working in a fast-paced environment with multiple priorities, youíll provide general administrative support to our Facilities and Administration team. Youíll prepare routine correspondence, maintain filing systems and respond to requests for information. In addition to tracking expense budgets and preparing budget submissions, youíll make meeting arrangements and prepare minutes. Along with at least three years of related experience, you have specialized administration or software training (or equivalent).
These competencies describe the required behaviours and expectations for the position:
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AgilityObserves organizational needs and makes a commitment to meet its objectives. Accepts differences in alternative approaches and responds appropriately based on the organizationís best interest.
Customer experienceMaintains clear communication. Identifies and refers to areas of mutual interest as a means of establishing positive and effective working relationships with customers and/or co-workers.
InitiativeTakes responsibility for own performance and takes action to meet goals set by others.
Learning and innovationChallenges the status quo. Further investigates situations by paying attention to the communication of others, asking questions and completing a thorough review of materials to gain additional perspectives in learning.
Solution focusRecognizes both the challenges and opportunities of a situation before resolving problems. Breaks problems into manageable parts and identifies the implications.
Teamwork and partnershipValues othersí input, experience and expertise and contributes own point of view. Highly involved as a team member or partner.
Customer business senseSeeks to understand and respond to customersí immediate business needs. Appreciates how basic assistance can affect a customerís business and begins to build relationships.
Delivering service and qualityDemonstrates heightened concern for service delivery and quality results. Checks processes for acceptable deviations from established service standards to deliver on commitments.
Effective communicationPays attention to what others are saying by listening actively and attentively. Remains calm and rational when challenged, and is able to understand other peopleís points of view and respond in a practical and professional manner.
Identifying, planning and executing Determines the relative importance of needs. Prioritizes and sequences work and effectively changes direction when appropriate. Acts in a timely, thoughtful manner to ensure that end results are achieved.