Position title: Executive Co-ordinator
Location: Regina, Saskatchewan
Closing date: Wednesday, November 28, 2012
Division: Information Technology
Language requirement: English
Exceptional administrative skills required Working in a fast-paced environment with multiple priorities, you’ll provide administrative support to the Enterprise Architecture business unit in the Information Technology division. You’ll liaise with internal and external customers, and proactively co-ordinate the Vice-President’s schedule, meetings, correspondence and budget. You are proficient with Microsoft Office Suite (Word, Excel, PowerPoint and Outlook), possess excellent organizational and customer service skills, and can effectively adapt to changing priorities and maintain a high level of accuracy in processing business information. You have a diploma or certificate in administration or business and at least five years of related experience (or equivalent combination).
These competencies describe the required behaviours and expectations for the position:
|ORGANIZATIONAL COMPETENCIES||JOB COMPETENCIES|
AgilityUnderstands and responds to organizational needs by looking for opportunities to improve, and modifying approach appropriately. Makes decisions to act in the best interest of the organization.
Customer experienceRegularly interacts with customers and/or co-workers with specific objectives in mind and sustains contact even when no specific situations or issues demand it.
InitiativeSets and works toward meeting challenging goals that require some stretch but are not unrealistic or impossible to attain.
Learning and innovationTakes action that deviates from established practice, but aligns with organizational norms. Asks probing questions to gain additional perspectives and background information to enhance employee and customer experience. Picks up on intangibles.
Solution focusChecks the initial assessment of a situation to ensure accuracy, relevancy and lack of bias. Links together relevant concerns when resolving problems and identifies patterns, trends or missing pieces of information.
Teamwork and partnershipKeeps team members or partners informed and up-to-date about group processes, individual actions, or influencing events. Promotes good working relationships regardless of personal likes or dislikes.
Delivering service and qualityMonitors own work and the work of others for service and quality by keeping records of alterations, changes and variations from accepted service and quality standards and commitments.
Effective communicationPays attention to what others are saying by listening actively and attentively. Remains calm and rational when challenged, and is able to understand other people’s points of view and respond in a practical and professional manner.
Identifying, planning and executing Determines the relative importance of needs. Prioritizes and sequences work and effectively changes direction when appropriate. Acts in a timely, thoughtful manner to ensure that end results are achieved.
Intellectual curiositySeeks to understand multiple levels of a situation by asking a series of probing questions to uncover the root cause.
Process improvementProactively identifies opportunities that will enhance a process or add value. Analyzes the approach and carefully modifies existing processes to fit the situation based on business needs that are generally well-known and accepted.
Relationship buildingSeeks opportunities to partner and transfer knowledge to strengthen relationships and networks. Establishes self as a consistent source of value-added contribution for others, and builds credibility with others.